Have you ever thought about being the Kingdom Treasurer
for Calontir? Does it seem to be a bit too daunting? If I can do it, so can
you! Here are some tidbits that every incoming Calontir Kingdom Treasurer
should know. Doesn't seem too bad, does it? Maybe you should be your group's
Chancellor of the Exchequer. You might like it!
 | It’s not the act of saying no; it’s the way you say it
that counts. |
| When reports don’t balance, start by checking the
starting numbers against the ending numbers for the prior report. |
| If you can not balance, call someone to help you. The
Kingdom is not balanced by your pride. |
| Instill in your officers the same idea and get them to
call people when they don’t balance. If they don’t contact someone, then
they hide and it takes much more time to drag it out of them. That doesn't
help anyone and only makes the local officer feel worse. |
| The Mews and Lilies report directly to you. |
| Contact the Society Chancellor of the Exchequer when
The Mews reports – this will release the stipend. |
| The bank account must have a new password after every
Lilies when the officers change. The Kingdom Seneschal, Kingdom Treasurer,
and Society Chancellor of the Exchequer must all know the password. |
| An initial budget and a final budget should be made
for each reign. |
| A new warrant roster should be signed very Coronation. |
| Warrant information should be regularly sent to the
Reporting Deputies and the NMS Deputy. |
| Send the warrant roster to the Kingdom Seneschal two
weeks prior to Coronation. The Kingdom Seneschal can verify that all
officers have current memberships. |
| All reports to Society from Calontir are to be
cumulative. |
| Regional Deputies need to forward the Domesday reports
to you by February 15th. Copies of the bank statements, ledgers,
and signatures also must be sent. |
| Reimbursements for the Royal Scribe may be paid out of
the Falcon Signet fund with approval from the Falcon Signet. |
| Reimbursements for the List Mistress may be paid out
of the Earl Marshal fund with approval from the Earl Marshal. |
| Reimbursements for the Historian may be paid out of
the Gold Falcon fund with approval from the Gold Falcon. |
| Obtain the membership numbers from incoming Crowns as
this is needed on the report. |
| Payments to The Mews are sometimes recorded as
advertising – keep an eye out for that. You’ll thank me when you’re matching
the internal transfers. |
| All fees should have a W-9 filled out and sent to you. |
| The Regalia Coordinator and the Trailer Coordinator
must be warranted since those officers handle assets. |
| Relax – the two years will be over before you know it! |
